Vacancy Announcement: Finance Specialist, GIZ Office Ankara

Title: Finance Specialist, GIZ Office Ankara

Duty Station: Ankara

Duration: 1 year with the possibility of extension

A. Main Activities

1. Payments

• acts as the primary point of contact for bank payments in the absence of the responsible person
• verifies the correctness of payment details, including bank information and amounts
• ensures timely and accurate processing of payment transactions
• monitors payment schedules to avoid late payments and potential penalties
• implements and maintains a secure and organized filing system for payment-related documentation
• prepares the payment/settlement vouchers
• maintains related IT systems and/or Excel lists

2. Invoice check

• checks incoming invoices and expenses regarding the business trips of GIZ staff and externals for formal, factual, price and tax correctness ensuring compliance with the contract and GIZ regulations
• clarifies and resolves discrepancies as needed
• process the invoices and business trip expenses in a timely manner
• monitors the document flow
• regularly monitors real accounts (liabilities, receivables) for business trips and reports regularly to the projects and the management
• ensures correct allocation to cost units and categories, and corrects these where necessary
• support the copying, distribution, filing and archiving process

3. Compliance

• stays informed about financial regulations and ensures compliance
• checks the vouchers and receipts submitted by the projects/programmes for completeness and ensures that proper approval processes are followed before invoice processing.
• advises on financial aspects of projects

4. General services for GIZ-assisted projects/programmes 

• supports the projects in financial matters for billing and invoicing
• trains office and project staff on financial matters related to billing and invoicing.

5. Other duties

• reports any issues related to financial administration and compliance promptly
• is responsible for filing per GIZ rules
• performs other duties and tasks at the request of management

B. Required qualifications, competencies and experience

Education

University degree in Economics, Accounting, Business Administration or in a similar field.

Professional experience

• At least 5 years of proven professional experience
• At least 3 years of hands-on professional experience in a comparable position preferably in a similar organization (UN, EU, international NGOs etc.)

Other Knowledge, additional competencies

• Native in Turkish, business fluent in English.
• In-depth knowledge of and hands-on experience with various accounting software (WINPACCS, SAP).
• Ability to handle data and information confidentially.
• Advanced working knowledge of Information and Communication Technologies and computer applications (e.g. MS Office).
• Strong organizational skills and experience in administration
• Willingness to upskill as required by the tasks to be performed (Corresponding measures are agreed with management)
• Ability to work under pressure and meet tight deadlines
• Ability to handle stressful situations appropriately.

Applications:

Interested and qualified candidates are requested to apply through our Job Portal by filling in the digital application form as well as submitting their CV in GIZ Turkey’s format and a cover letter in English, stating their qualifications and previous professional experiences.

The deadline for receiving applications is the 29th of February 2024.

Only shortlisted candidates will be contacted. 

GIZ is committed to gender balance and diversity without distinction as to race, sex, or religion. GIZ is encouraging persons with disabilities to apply for the position.

ATTENTION: PLEASE SUBMIT YOUR CV IN THE ATTACHED GIZ CV FORMAT. THE APPLICATIONS IN ANY OTHER CV FORMAT WILL NOT BE REVIEWED.