Junior Administrative Specialist

Title: Junior Administrative Specialist
Period of Assignment: 1 year

Location: Gaziantep

Project: BRIDGE

A. Main Activities

Coordination and Communication

• Responsible on setting up the regular online meetings (sending invitations, sharing related documentation, guiding the attendees when is required)
• Assists with planning, coordinating and documentation of the regular exchange meetings.
• Assists short-term experts assigned to projects/programmes in completing their tasks.

Implementation of Project Activities

• Develops the content of the exchange meetings regularly for online and onsite meetings with consultation of the supervisor and the team.
• Follows up the logistic preparation with office manager and the team to provide directions according to the needs.
• Co-moderating the meetings with the responsible officer (create breakout rooms on online platform, uses the needed tools for moderation)
• Writes the reports of the meetings and share it with the participants and upload them to the system.

Monitoring and Evaluation

• Supports project monitoring and updates information on project progress, documents and reports regularly on the status of results.
• Assists the M&E advisor in the data collection.
• Assists the M&E advisor and responsible officer in preparing the survey questions.
• Analysis the data collected from the meetings and develop the next meetings accordingly.

Other duties/additional tasks

• Assists other experts, if necessary, as translator
• Search and communicate with experts to host in the meetings according to the topics.
• Assists in preparation of the consultancy contracts.

B. Required qualifications, competencies and experience

Education/Qualifications

• Bachelor’s degree on communication, social relations, IT or similar studies

Professional experience

• At least 3 years of professional experience in a comparable position
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office).
• Excellent skills in online meeting setups.
• Professional behaviour in a politically and culturally highly sensitive context.
• Dynamic personality with a dedicated focus on the delivery of quality services even under tight timelines.

Other knowledge, additional competencies

• Native Arabic, excellent English, knowledge of Turkish or German as an asset
• Good management, time management and organisational skills.
• Good communication skills
• Ability to work proactively and independently.
• Ability to work to tight deadlines.

Applications:

Interested and qualified candidates are requested to apply through our Job Portal  Job opportunities | Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH (giz-jobs.com) by filling in the digital application form as well as submitting their CV in GIZ Turkey’s format and a Cover Letter in English, stating their qualifications and previous professional experiences.

The deadline for application is the 7th of June, 2024.

Only shortlisted candidates will be contacted.

GIZ is committed to gender balance and diversity without distinction as to race, sex or religion. GIZ is encouraging persons with disabilities to apply for the position.

ATTENTION: PLEASE SUBMIT YOUR CV IN THE GIZ CV FORMAT. THE APPLICATIONS IN ANY OTHER CV FORMAT WILL NOT BE REVIEWED.