Procurement Assistant – Gaziantep or Hatay, Turkey (Syria Program)

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in protection and self-reliance of vulnerable and marginalised migrants and host community members in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL Syria implements multi-sector programmes in Northwest Syria (NWS) addressing the multiple vulnerabilities that households and communities are facing after a decade of conflict. At the household level, the program design creates links between its multi-donor funded emergency response program to its food security, winterization, and shelter programming, and complements food assistance programming with basic needs assistance via Multi-Purpose Cash Assistance (MPCA). At the community level, GOAL supports bakeries facilitating the provision of affordable bread to large catchment areas in Idleb and North Aleppo. GOAL has a large-scale WASH infrastructure support programme that provides water throughout large areas of Idleb governorate.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

GOAL has two projects (ECHO funded LINK and Irish Aid) in Türkiye, LINK program targets refugees from nomadic / semi-nomadic backgrounds and those engaged in seasonal agricultural labour. LINK has been designed to address and mitigate protection concerns of the vulnerable / marginalized refugees through provision of critical information and raising their awareness on their rights, obligations and services available in Türkiye, by sensitization/capacity building (targeting key stakeholders and service providers, etc.) activities, and Case Management (CM) and Individual Protection Assistance (IPA) services to enable highly vulnerable refugees to access to basic, social and protective services available under the provisions of Temporary and International Protection regulations in Türkiye. On the other hand, Irish Aid grant is targeting earthquake survivors and providing humanitarian assistance to affected families.

Job purpose: To support the effective operation of the GOAL Syria Procurement Department by assisting with timely and efficient local procurement for GOAL Syria programme activities, in accordance with GOAL Procurement/Logistics policies and procedures and relevant donor requirements and in the spirit of obtaining best Value for Money (VFM).

Duties, objectives and competencies

Assist process and coordinate local procurement, as delegated by the PM;

• Complete procurement cases in compliance with the GOAL Logistics Manual and relevant donor requirements;
• Prepare electronic and hardcopy procurement files for each PR( Purchase Request)) and ensure that all relevant paperwork is filed, original and scanned copies, as per GOAL Logistics Manual and internal audit requirements;
• Prepare Enquiry Forms (EF) and Request for Quotation Documents (RFQs) to obtain quotations/bids as per required process (single/negotiated) ensuring all relevant information is captured from suppliers for valid quotes;
• Assist prepare Bid Analyses (BA) for review by the PM, and obtain the necessary signatures for approval from budget-holders and finance department;
• Conduct Anti-Terrorist Checks (ATC) for all new suppliers;
• Raise Purchase Orders to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location, as per the PR
• Update the GOAL Syria Vendor Roster using the procurements what he is assigned;
• Complete procurement file paperwork, including collecting GIDs,  and forward with supplier invoice to DFLM in a timely manner for raising
• Payment Request Forms (PRF) for suppliers;
• Ensure that the Order Tracking System (OTS) is up to date for the PRS assigned to him/here  and updated daily before the close of business day
• Assist procurement in local market surveys, quotations, and analysis; and
• Provide feedback to his/her line Manager or PM on the performance of GOAL suppliers which he/she worked with, When needed.
• Following the travel, accommodation, event requests and organizing them complying with GOAL and Donor Procedures and enter their datum in GOAL FWA tracker, Share point and submit their PRFs to Finance. Conducting ATSC for Syria.

Other Duties:

• Contribute procurement updates of his/her assigned PRs to the Weekly Procurement Report;
• General work in assisting in the overall process and day-to-day duties of the Procurement Department; and
• All positions in GOAL Syria Procurement Department/s may at times require manual handling and lifting.

Requirements (essential)

• Turkish Citizenship.
• Bachelor’s degree in a related field.
• At least 1 years of relevant work experience in areas such as procurement, logistics, office/business administration in private or government sectors;
• Experience of working in the INGO sector.
• Ability to write, speak and work in English and Turkish. Arabic is an advantage.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);

Requirements (desired)

• Ability to understand and implement organisational and donor policies;
• Ability to manage and prioritise a varied workload in a dynamic work environment;
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Excellent attention to detail.

Interested? Then apply for this position via clicking on the “apply now” button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. Qualified female candidates are strongly encouraged to apply.

Application deadline is  30 May 2024. 

Please note that only shortlisted candidates will be contacted.

“Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.”

GOAL’ün, işe alım sürecinin (başvuru, başvuruların işlenmesi, mülakat, eğitim, oryantasyon) hiç bir aşamasında hiç bir şekilde ücret talep etmediğini, başvuru sahibine herhangi bir finansal yükümlülük yüklemediğini ya da başvuru sahibine ait banka bilgilerini talep etmediğini unutmayınız. GOAL işe alım süreci boyunca hiç bir aracı kurum ya da kuruluş yahut istihdam bürosuyla çalışmamaktadır. Eğer başvuru sırasında ya da işe alım sürecinin herhangi bir aşamasında sizden herhangi bir ücret ya da ödeme talep edilirse lütfen yanıt vermeyiniz.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.